Feb 12, 2013 Board of Supervisors’ Meeting
TOWN OF CRANE LAKE
BOARD OF SUPERVISORS’ MEETING
February 12, 2013
The February 12, 2013 Board of Supervisors’ Meeting was called to order by Chairman Jerry Pohlman at 7:50PM at the Crane Lake Chapel Fellowship Hall with those in attendance including: Supervisors Butch Eggen, Jim Janssen and Jerry Pohlman, Treasurer Terrie Hoff and Clerk Jo Ann Pohlman.
Additions to the Agenda: Fund Transfers were added to the Treasurer’s Report
Minutes – A motion was made by Butch, supported by Jerry, to approve the minutes of the 1/8/2013 Board of Supervisors’ & Reorganization Meeting. All voted in favor and the motion carried.
Treasurer’s Report – Terrie read the January Cash Balances and presented the bills as follows: St. Louis County Assoc. of Twps – $424.44; Lutefisk Tech. – $475.00; St. Louis County Auditor – $175.00; Postmaster – $46.00; Premier Pyrotechnics – $7,300.00; Shirley Sanborn – $15.75; Charlotte Bystrom – $26.75; Virginia Marshall – $24.75; Jill Crain – $26.75; Shannon Bibeau – $16.00; Border State Bank – $5,430.55; CLVTB – $2,960.76 and Payroll – $522.01. A motion was made by Jim, supported by Jerry, to approve the Treasurer’s Report as read and the payment of bills. All voted in favor and the motion carried.
Fund Transfers: A motion was made by Jim, supported by Butch to transfer $1,860.59 from the Community Property Project Fund and $6,208.88 from the Fire Fund to the General Fund. All voted in favor and the motion carried.
The Clerk presented the correspondence. The correspondence was received as read and will be placed on file and acted upon as required.
Land Exchange/Community Property Project: Ruth L. Carlson submitted a written report: The Town requested land attorney, Melissa Maloney of Fryberger Buchanan to prepare easements and land leases for the third-party users needing replacement permits at the conclusion of the land exchange. Ms. Maloney recommended that Lake Country Power and Frontier Communications be contacted to determine if they have legal descriptions for their rights-of-way. She also recommended that a permit be used for the Fire Department. She felt she had the necessary information to prepare easement agreements for the CLWSD. A motion was made by Jerry, supported by Jim that letters be written to Lake Country Power and Frontier Communications, with consultant Dave Schmidt’s input, asking if they have legal descriptions for the rights-of-way; and if not, ask them to hire a surveyor to attain them. Jerry and Jim voted in favor, Butch abstained and the motion carried.
CLWSD Report: Robert Scott submitted a written report: All plant standards for the month of January were met. Terry Jackson continues to work with the TSS issue. The contract with the DNR regarding annual payments to the CLWSD has been finalized. The annual amount due is $6,850.00 with the DNR being billed on a quarterly basis beginning in March. Rob will be meeting with representatives from St. Louis County to discuss additional funding for the CSAH 24 Expansion project, ISTS compliance determination vs. ISTS service life, and CLWSD notification process for property changes in ownership, building activity, etc. The District continues to work the arbitration legal action against RLK. Meetings were held in St. Paul with Sen. Bakk, Rep. Dill, and state bonding chairs Rep. Hausman and Sen. Stump, to discuss State Bonding funding for the Handberg Road Expansion project. The Search Grant funding request to RD has been completed. RD is awaiting Federal funding allocations and there is a high probability that our request will get approved allowing us to proceed with the development of the necessary Preliminary Engineering Report needed for the Handberg Road Expansion project.
Assessor Status Report: The Township received a letter from the State Board of Assessors stating that Jan Jackson’s license as a Certified Minnesota Assessor has been suspended until April 21, 2013. The Township will contract with her son, Daryl Benson for assessment work until her suspension time is completed. A motion was made by Butch, supported by Jim to approve the Agreement between the Township of Crane Lake and Daryl Benson for assessment work from now until April 21, 2013. All voted in favor and the motion carried.
VNP Reservations & Fees Letter: Tabled
Town of Crane Lake Meeting Minutes – February 12, 2013
Donation Request – Cook Library: The Board agreed not to donate.
Possible $300 CTAS Fee in 2013: An article in the MAT newspaper stated that the township accounting system, CTAS, is growing old and may need to be funded by townships to upgrade. The system has been funded by the State of Minnesota thus far.
Budget Committee Proposed 2014 Levy: The Board accepted the Budget Committee’s proposed levy of $90,000 at the Board of Audit meeting. The Board discussed the desired cash balance that the Township carries with agreement that an amount up to one year cushion would be advisable. The MN Association of Townships suggests no less that one-half a year cushion.
Other New Business: There was none.
Comments from Officers: Jerry, Jim and Butch thanked the Budget Committee for their work.
PUBLIC COMMENTS – There were none.
Next Meeting: Annual Town Meeting, March 12, 2013 – 7:30PM – Fellowship Hall
Board of Supervisors’ Meeting, March 12, 2013 – Following Annual Meeting
There being no further business, the meeting was adjourned at 8:25PM.
Jo Ann Pohlman, Clerk Jerry Pohlman, Chairman
This draft of the Crane Lake Township minutes has been posted solely for preliminary informational purposes. Minutes are unofficial and subject to change until they have been approved by the Crane Lake Board of Supervisors.