June 26, 2002: Reorg. meeting Minutes
Swearing in Ceremony – 7:30PM – Wedding Tree, Voyagaire Lodge
Town resident Arthur Eggen gave the introductory speech and introduced Clerk Jo Ann Pohlman who conducted the swearing in of Supervisors, Ruth L. Carlson, Mark R. Anderson, and Teresa J. Hoff and Treasurer Jacque L. Eggen and presented them each with a Certificate of Election.
Arthur Eggen then introduced County Commissioner Mike Forsman who gave a short congratulatory speech to the newly elected town officials.
Reorganizational Meeting – 8:00PM – Crane Lake Chapel Fellowship Hall
The June 26, 2002 Reorganizational Meeting was called to order by Clerk Jo Ann Pohlman at 8:00PM, Crane Lake Chapel Fellowship Hall with the Pledge of Allegiance recited by those in attendance including: Supervisors Ruth L. Carlson, Mark R. Anderson and Teresa J. Hoff, Treasurer Jacque L. Eggen, Clerk Jo Ann Pohlman, County Commissioner Mike Forsman and seven members of the community.
Jo Ann asked for nominations for Chairman. A motion was made by Teresa, supported by Mark to nominate Ruth Carlson for Chairman. Jo Ann asked for any other nominations for Chairman X3. There being no other nominations for Chairman, a vote for Ruth Carlson to serve as Chairman was unanimous. Jo Ann then asked for nominations for Vice-Chairman. Ruth made a motion, supported by Teresa to nominate Mark Anderson for Vice-Chairman. Jo Ann asked for any other nominations for Vice-Chairman X3. There being no other nominations, a vote for naming Mark Anderson Vice-Chairman was unanimous. Jo Ann then turned the meeting over to Chairman Ruth.
Additions to the Agenda – There were none.
Correspondence – Correspondence received was presented to the Board by Clerk Jo Ann.
Treasurer’s Report – There was none as there is no money at this time.
Interim Financing – IRRRB. Ruth Carlson contacted the IRRRB and received a $1,000 grant to be used for supplies. A resolution to acquire the grant was made by Mark, supported by Teresa. Passed.
Line of credit – A line of credit is needed from now until levy money is received in 2003. Chairman Ruth Carlson appointed Teresa Hoff to head a committee to research a line of credit. Teresa Hoff accepted the appointment. A motion was made by Ruth, supported by Mark to appoint community members Arthur Eggen and Jeff Sanborn as members of the committee. Motion carried. Arthur and Jeff accepted the appointments
Old Business – There was none.
Budget and Levy Committee – Budget to Dec. 31, 2002 and Budget for Year 2003. Chairman Ruth Carlson appointed herself, Clerk Jo Ann, Treasurer Jacque and community members Dorothy Mohr and Mike White to the Budget and Levy Committee. Mike White will head the committee. A motion was made by Mark, with a second by Teresa to accept the appointed committee. Motion carried.
Salaries for Town Officers – Ruth researched salaries by contacting other townships in the area for advice and presented her findings to the Board. After discussion, the following motions were made to establish salaries to be reviewed after the March 2003 annual meeting.
A motion was made by Mark, supported by Teresa to pay the Supervisors $5 per meeting plus expenses and mileage. Motion carried.
A motion was made by Teresa, supported by Mark to pay the Clerk $175 per month and $30 per meeting plus expenses and mileage. Motion carried. The Clerk will keep a record of hours worked to provide a basis for setting the Clerk salary.
A motion was made by Mark, supported by Ruth to pay the Treasurer $90 per month and $30 per meeting plus expenses and mileage. Motion carried.
A motion was made by Mark, supported by Teresa to pay Election Judges $8 per hour until 10PM, thereafter $10 per hour. Motion carried.
A motion was made by Ruth, supported by Teresa to set the mileage reimbursement rate at .365; the rate set by the State. Mike Forsman presented a point of information that St. Louis County and many other townships set their mileage rate at the Federal rate. An amendment to the motion was made by Teresa, supported by Mark to set the mileage reimbursement rate at the Federal rate, which is currently .365. Motion carried.
Establish Town Board Meetings – A motion was made by Mark, supported by Teresa to meet once a month and that special meetings would be called for specific purposes. Motion carried.
A motion was made by Ruth, supported by Teresa to establish the Crane Lake Chapel Fellowship Hall as the official meeting place. Motion carried. A motion was made by Ruth, supported by Mark for the monthly Board meetings to be held on the second Tuesday of each month at 7:30PM. Motion carried.
Mailing Address – A motion was made by Teresa, supported by Mark to have a Post Office Box as the Town of Crane Lake mailing address. Motion carried. A motion was made by Ruth, supported by Teresa for the Clerk to rent a post office box when the $1,000 grant is received from IRRRB. Motion carried.
Town Depository – Motion by Teresa, supported by Mark to use the Beacon Bank of Duluth as the primary bank. Motion carried.
Legal Representative – Chairman Ruth Carlson spoke to resident and attorney Joe Kowalcik for a recommendation. He recommended Michael Kearney of Colosimo, Patchin, Aronson, Kearney, Lindell & Brunfelt, Ltd. of Virginia, MN as he specializes in township law. A motion was made by Ruth, supported by Teresa to contact Mr. Kearney. Motion carried.
A Notice of Certification to St. Louis County is due on 7/1/02. The Township attorney will be asked to send the Notice of Certification.
A Board Letter to inform St. Louis County of Organization is due 7/1/02. Motion by Ruth, supported by Mark authorizing Clerk Jo Ann to write the letter to St. Louis County. Motion carried.
Official Newspaper – An official newspaper is needed for notices. A motion was made by Mark, supported by Ruth for the Orr Timberjay to be the official newspaper. Motion carried.
Official Posting Places – A motion was made by Ruth, supported by Teresa to post at the Fire Hall, the Crane Lake Chapel, the Post Office and the following businesses when open: Nelson’s Resort, Handberg’s Marine, Voyagaire Lodge, Borderland Lodge, Anderson Outfitters and Scott’s Seaplane Base. Motion carried.
County Commissioner Mike Forsman raised a point of interest before leaving the meeting. If the Board wants a physical presence at meetings from St. Louis County, he would try to attend.
Resolution to acknowledge Town of Crane Lake is included in Cook–Orr Healthcare District Board – A Resolution was made by Mark, supported by Ruth to acknowledge Town of Crane Lake is included in the Cook-Orr Healthcare District Board. Passed.
A motion was made by Ruth, supported by Teresa to appoint community member Amy Ulen to be the Representative to the Hospital District Board. Motion carried.
Thank you Letters for Help Received to Establish Township – A motion was made by Teresa, supported by Mark to write a thank you letter to all those donating time to educate and train us in establishing the Town of Crane Lake: County Commissioner Mike Forsman; USFS Ranger Constance Chaney; Okey Ukaga, Executive Director and Principal Secretary Susan Seabury of the NE Minn. Sustainable Development Partnership; the towns of Portage, Camp 5, Kabatogama and Balkan; Bernie Pistner, Minn. Assoc. of Townships District 10 Director and Lakewood Township Supervisor; Jim Fisher, St. Louis County Assoc. of Townships President and McDavitt Township Supervisor; and Cathy Rouleau, Secretary/Treasurer St. Louis County Assoc. of Townships and Clerk for the Town of Wuori. Motion carried.
A motion was made by Ruth, supported by Mark to thank the people who served on the Local Form of Government Committee. They are as follows:
Ruth Carlson Teresa Hoff Joan Olson Kalie Klaysmat
Sandra Bodkin George Hoff Nancy Parvi Jeff Sanborn
Bud Bystrom Jacque Eggen Karl Parvi Lori Sanborn
Char Bystrom Butch Eggen Bill Congdon
It was suggested that a donation should be made to the Crane Lake Chapel Fellowship Hall for the use of the hall for Town Meetings. Shirley Sanborn, Crane Lake Chapel Board President stated that the Fellowship Hall was built for community functions with no fees to be charged. Arthur Eggen suggested that the Board ask legal council for advise. A motion was made by Ruth, supported by Teresa to donate $1 per meeting to the Crane Lake Chapel Fellowship Hall. Motion carried.
Arthur Eggen, Chairman of the Crane Lake Visitor and Tourism Bureau stated that the lodging tax, which is a joint powers agreement with St. Louis County will be on their July 1 Agenda. St. Louis County was the local form of government; now the Town of Crane Lake is. Crane Lake now has the right to collect the lodging tax. This should be considered by the Budget and Levy Committee.
Arthur Eggen also stated that the relationship between the newly formed Town and the Crane Lake Water and Sanitary District should be reviewed.
Arthur Eggen stated as citizens and town officials the Board should review and embrace the wishes of the community in the April 2001 Community Action Plan as they move forward.
Chairman Ruth Carlson said that the Community Action Plan is the blue print for community wishes but the Board must move cautiously and prudently as they go forward.
Lori Sanborn asked how the public could bring up agenda items. Public input may be presented at a board meeting under Public Comments. Only board members put things on the agenda. Public Comments come at the end of the meeting.
Supervisor Comments – Teresa Hoff was glad to have the input we received. Ruth Carlson thanked all the citizens for being at the meeting and for sitting through a “Housekeeping Meeting”.
Next Meeting: Monthly Board of Supervisors Meeting
July 9, 2002 – 7:30PM – Crane Lake Chapel Fellowship Hall
Discussion of Proposed Budget & Levy
At Adjournment of the July 9, 2002 Board meeting the
Annual Meeting of June 18, 2002 will reconvene to decide on a Levy
by vote of the voters present at this reconvened meeting.
There being no other business, a motion was made by Mark, supported by Teresa to adjourn. Motion carried. Chairman Ruth Carlson adjourned the meeting at 9:30PM.
Jo Ann Pohlman, Clerk Ruth Carlson, Chairman